Vizeon.ai Privacy Policy
Last updated: March 18, 2026
1. Data Controller
The controller of your personal data is Vizeon Sp. z o.o., based in Bydgoszcz, Poland, Tax ID (NIP): 9532811123, REGON: 527885741, KRS: 0001090412.
For data protection matters and to exercise your rights under GDPR, please contact us at: tomek@vizeon.ai
2. Purposes, Legal Bases and Scope of Processing
| Data | Purpose | Legal Basis |
|---|---|---|
| Name, email, message content | Handling inquiries via contact form | Art. 6(1)(f) GDPR (legitimate interest) |
| Email (Newsletter) | Sending information about AI technologies and services | Art. 6(1)(a) GDPR (voluntary consent) |
| Analytics data (Cookies, IP) | Website optimization and traffic analysis (Google Analytics) | Art. 6(1)(a) GDPR (cookie consent) |
| Technical data (server logs) | Ensuring security and stability of the service | Art. 6(1)(f) GDPR (data security) |
3. Data Recipients and Transfers Outside EEA
Your data may be shared with trusted technology partners supporting our operations:
- Google LLC — for analytics (Google Analytics 4). Data transfer to the US is based on Standard Contractual Clauses.
- Cal.com, Inc. — online meeting booking system (consultation and AI audit scheduling).
- Resend, Inc. — infrastructure for automated email and newsletter delivery.
- AI model providers (e.g., Anthropic, OpenAI) — Only when using dedicated AI agents on the website. Data is anonymized before being sent to APIs to protect your privacy.
4. Data Retention Period
- Business correspondence: For the duration of contact and up to 3 years after its conclusion (for evidentiary purposes and securing claims).
- Newsletter: Until you withdraw your consent (via the link in the email footer).
- Analytics data: Retained for 14 months (in accordance with GA4 settings).
5. Your Rights
Under GDPR, you have the right to:
- Access your data and receive a copy.
- Rectification (correction) of data.
- Erasure of data ("right to be forgotten").
- Restriction of processing or objection.
- Data portability.
- Withdraw consent at any time.
To exercise your rights, write to: tomek@vizeon.ai. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, Poland).
6. Security and AI
As Vizeon Sp. z o.o., we apply modern encryption standards (SSL/TLS protocol). We guarantee that personal data submitted through forms is not used for training public AI models without your explicit, separate consent.
7. Policy Changes
We reserve the right to update this document. Information about changes will be published here.